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Web based calling unit

The calling unit for clerks is a responsive web interface that can be used on any modern browser and device.

At the login screen login with your user's credentials.

And then start the session:

Main screen​

In this screen the clerks can see the current waiting clients and those who are on any of the waitlists. Also, from here the user can call the next waiting cutomer from the waiting client list.

Can set the pre-configured statuses:

Transaction screen​

Ticket informations​

This screen provides all needs connected to customer service. Transaction screen contains informations about the current served ticket such as:

  • Ticket number
  • Chosen language
  • Waiting time of the ticket
  • Total time: waiting time + transaction time
  • Selected service(s)
  • Ticket comment / Customer information if needed

Ticket comment / Customer information can be saved with the 'save' icon to make it appear in the statistics module:

Ticket actions​

Clerks are able to perform actions to the ticket like:

  • Recall: If the first call was unanswered by the customer
  • Missing: In case of a missing customer
  • Waiting list: If the ticket needs additional processing, the customer should wait somewhere else and in the meantime
  • Redirect: The ticket will be placed into the queue of another clerk/counter/service
  • Add service: Another service(s) can be added simultaneously

Redirect types​

The system supports four ways of ticket redirection:

  • If redirect the ticket to a service, it will be closed on the actual keyboard (if there is no other service to be handled) and can be called by any other clerk, who can arrange this new service.

  • If redirect a ticket to a counter, the clerk can chose a counter to redirect to if that specific counter can handle that redirected ticket’s service.

  • If redirect a ticket to a clerk, the initiator clerk can chose another clerk who can handle the ticket’s service.

  • It is also possible to send back the ticket to the previous counter in case the ticket had been already redirected from one of them.

You can redirect to other counter/clerk only in case the there is a service on the ticket which can be handled by the target counter/clerk.

If enabled, then when a ticket redirected to a service, it won’t be closed immediately on the keyboard, the redirection actually only adds the new service to the ticket, and then the clerk has the possibility to close the ticket (any other clerk can call the ticket by the new service), or can redirect to a selected counter/clerk.

With this option enabled, after doing a transaction by clerk 1, the ticket can be redirected to clerk 2 with a different service.

The system will ask which logged in Clerk, which available Counter or which Service the user wants to redirect the ticket and if there has been any transaction made or not . Either if there has been any transaction made or not – redirected ticket will keep it’s priority – if the global/local setting is not overwritten.

Closing ticket​

To close a ticket you have to use the 'Stop' button. There are two ways of closing a ticket with or without transaction. If you would like to close the ticket without transaction click on the arrow icon next to the Stop button:

Tickets screen​

It is the tab where the clerks can see all of the waiting tickets and the waiting lists. Also here a new ticket can be created, skipping the ticket dispenser procedure in case of wrong service selection by the customer.

By selecting a ticket users has the option to direct call or delete a ticket based on the configured User roles.

Messages screen​

Chat module is available for the circle of registered clerks to share information between themselves if it is enabled at User roles.

Statistics screen​

This tab is about the clerk's personal statistics available from the sotware keyboard.

Transaction time: Time spent with transactions Avg. Transaction time: Avg. time spent with a transaction Logged in time: Time spent with logged in status during the day Passive idle time: Time spent logged in, without doing transactions Active idle time: Time spent logged in, with backoffice work Eff rate #1: Time spent with logged in status / Time period between the first login and last log out (Logged in time)/(Work time) Eff rate #2: Time spent with transactions / Time spent with logged in status during the day, without the passive idle time (Transaction time)/(Logged in time): Without the passive idle time

Settings​

Desktop Pop-up windows notification can be enabled from the settings menu. This option will help the clerk to notice the newly arrived customer. This event only triggers only, when the number of the waiting customer turns 1, from 0.

Please note: This feature will work only with HTTPS connection in case of Google Chrome version 62, or higher! The new version of the browser will find this insecure content without the secure connection. Also this feature is not working with Internet Explorer.

Alarm function​

Alarm function can be initiated from the bottom menu.

If a user starts an alarm, 000 will be displayed on the waiting area display devices to note the security personel about the security event also other users can see on their software keyboard the initiated alarm and can stop it as well.